In a formal letter, the order of elements like Enclosure and CC is important for maintaining a professional and organized format.
Enclosure refers to any additional documents or attachments that are physically included with the letter when it is sent. For example, if you are sending a letter and also include additional documents such as reports, resumes, or other supporting materials, these are noted as “Enclosures.”
CC, or Carbon Copy, refers to individuals or entities who are receiving a copy of the letter for informational purposes. This does not necessarily mean they are part of the intended audience for the main communication but are still aware of the content.
In the standard layout of a letter, Enclosure should come first because it directly pertains to documents that accompany the letter. After the Enclosure section, the CC section follows to indicate those receiving a copy of the letter.
Thus, the correct order in a letter is:
- Enclosure – specifying any attached documents.
- CC – listing those who receive a copy of the letter.
This structure ensures clarity and professional presentation.
